Production Administrator

About the role

The Production Administrator supports the day‑to‑day operations of POMA’s advertising network by handling purchase requests, travel authorizations, and internal financial processes. This role ensures that all documentation, approvals, and reporting are accurate and timely, contributing to smooth workflow across the organization.

Key responsibilities

• Gather requirements for purchase requests, submit them for approval, and coordinate with the Procurement team.
• Prepare work‑completion documentation, obtain purchase order numbers and required sign‑offs, and forward them to Procurement.
• Process Travel Authorization Requests (TAR) in Odoo, including approvals, mileage attachments, and payment routing.
• Track and process mileage, meal, lodging, and package allowances for staff, ensuring proper approval and documentation.
• Manage petty cash and unofficial requests through Odoo.
• Monitor warehouse supplies, miscellaneous items, and structural material requests.
• Maintain organized digital (Odoo, shared drive) and physical filing of contracts, approvals, and receipts.
• Prepare periodic summary reports for management review and approval.
• Perform additional tasks assigned by the manager.

Required profile

• Strong attention to detail and ability to follow established procedures.
• Excellent organizational and filing skills, both digital and physical.
• Good communication skills to coordinate with procurement, finance, and operational teams.
• Ability to work independently and meet deadlines.

Required skills

• Proficiency with Odoo ERP system.

What we offer

• Opportunity to work in a leading out‑of‑home advertising company with a diverse portfolio.
• Collaborative environment that values accuracy and efficiency.