Administrative Assistant (G-4) – Fixed-Term – Phnom Penh

About the role

The Administrative Assistant (G‑4) provides comprehensive administrative, secretarial and operational support to the Operations/Administration unit at UNICEF Cambodia Country Office. The role ensures smooth information flow, timely coordination of processes and compliance with UNICEF policies, contributing to effective programme delivery.

Key responsibilities

• Manage communications, correspondence and workflow for the unit.
• Maintain office calendar, arrange meetings, take minutes and organise meeting documents.
• Coordinate logistics for events, trainings and conferences, including venue, catering and participant materials.
• Provide travel assistance, process travel requests, verify documentation and monitor travel expenses in the VISION system.
• Collect, verify and process invoices in VISION and ensure timely approvals.
• Oversee office supplies and equipment inventory, ensuring proper use and maintenance.
• Monitor staff attendance and update absence records.

Required profile

• Completion of secondary education; a bachelor’s degree can replace three years of experience, a master’s degree can replace an additional two years.
• Minimum four years of relevant experience in administration, operations, calendar management, travel administration, logistics or related fields.
• Fluency in English and Khmer.
• Desirable: knowledge of asset management, UN experience, or proficiency in another UN official language.

Required skills

• Microsoft Office suite.
• UNICEF VISION travel and finance system.