Procurement Officer

About the role

ICS International School is looking for a responsible and detail‑oriented Procurement Officer to manage the purchasing of goods and services needed for school operations. The role ensures timely procurement while adhering to the school’s procedures and approval requirements.

Key responsibilities

• Process approved purchase requests and coordinate timely procurement of goods and services.
• Source potential suppliers, obtain quotations, and gather product and pricing information.
• Prepare quotation comparisons and procurement documents for review.
• Coordinate with requestors to clarify specifications, quantities, delivery requirements, and timelines.
• Prepare purchase orders and related documents according to approved procedures.
• Follow up with suppliers on orders, delivery schedules, product availability, and required documentation.
• Maintain accurate records of purchase requests, quotations, purchase orders, deliveries, contracts, and suppliers.
• Support supplier evaluations, market research, price comparisons, and cost‑saving initiatives.
• Report purchasing delays, quality concerns, price changes, and supplier issues to the Procurement Supervisor.
• Ensure procurement activities comply with school policies, approval processes, and confidentiality requirements.

Required profile

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Logistics, Finance, Accounting, or a related field.
• 2–4 years of experience in procurement, purchasing, sourcing, supply chain, or vendor coordination.
• Good understanding of procurement processes, quotation comparison, purchase orders, and supplier coordination.
• Strong organizational, analytical, negotiation, communication, and follow‑up skills.
• Attention to detail, integrity, confidentiality, and professional conduct.
• Proficiency in spoken and written Khmer and English.