Administrative Officer (Cambodia)

About the role

The Administrative Officer supports the administrative and financial tasks at Asia Centre and helps with office management. The role covers general administration, accounting and financial documents, recruitment of staff and interns, management of the Centre's offices and properties, and assistance with the Centre's activities.

Key responsibilities

• Handle general administrative tasks, schedule appointments, maintain online and offline filing systems and databases, coordinate mail and courier services and obtain vendor quotes.
• Work with the accountant on financial statements and accounting matters, and prepare invoices and receipts.
• Monitor and purchase office supplies, liaise with suppliers for design and printing, coordinate maintenance of offices, equipment and furniture, and liaise with hotels and catering companies.
• Manage the full recruitment cycle for staff and interns: job descriptions, advertising, interviews, contracts and outcomes.
• Support event management, invite participants and organise event equipment and logistics.
• Communicate with partners, participants and media by phone, email, internet, social media and messaging apps.
• Assist with staff travel, including flights, hotels, visas and work permits.

Required profile

• Cambodian national, aged 28 and above, based in Phnom Penh.
• Bachelor's degree in Business Administration, Finance, Accounting, Management or a related field.
• 3-5 years of continuous experience in an administrative, financial or office management role.
• Excellent spoken, written and presentation skills in English.
• Strong organisational and management skills, problem-solving ability, independence and ability to work under pressure.

Required skills

• Social media platforms and Google Workspace
• MS Office tools and accounting templates
• Familiarity with Canva and WordPress

Working hours are Monday to Friday, 8:30 AM - 5:30 PM, and alternate Saturdays, 8:30 AM - 12:30 PM. Applications are made through a Google form; only shortlisted candidates will be contacted.