Personal Assistant to Chairman

About the role

This role supports the Chairman of the organization, acting as his main point of contact with internal and external colleagues. It covers executive communications, travel and visa arrangements, meeting coordination, document preparation and reporting, and helps maintain professionalism and confidentiality within the team.

Key responsibilities

• Support business strategy, marketing research and comparison for business plans and reviews
• Coordinate executive communications: take calls, reply to emails and interface with clients
• Prepare internal and external corporate documents for team members and industry partners
• Schedule meetings and appointments, arrange venues, inform stakeholders and prepare minutes
• Handle correspondence addressed to the Chairman and draft replies on his behalf
• Manage travel, including detailed itineraries, visas and hotels
• Produce reports and presentations, and maintain and improve the filing and database system
• Prepare agenda papers for Board and other meetings
• Host upcoming events with internal teams and external vendors
• Assist with special projects and other duties assigned by the Chairman

Required profile

• BA or Master's degree in management, business administration or a relevant field
• At least 5 years of experience in a similar position
• Good command of English; speaking Chinese is a plus

Required skills

• Computer literacy (Microsoft Office)
• Strong secretarial and administrative skills
• Excellent communication skills
• Proactive, confident and motivated, able to work under pressure and with keen attention to detail