Admin Supervisor

About the role

The Admin Supervisor will oversee daily administrative operations to ensure a safe, organized, and efficient working environment. This role manages office administration, facilities, company assets, transportation, security, housekeeping, vendor relationships and compliance with internal policies.

Key responsibilities

• Supervise daily office administration, maintain supplies, equipment and filing systems.
• Oversee facilities maintenance, coordinate repairs, preventive maintenance and utility services.
• Maintain the fixed‑asset register, coordinate purchases, transfers, repairs and periodic verification.
• Manage company vehicle fleet, ensuring registration, insurance, fuel monitoring and servicing.
• Source and evaluate vendors, negotiate pricing, monitor performance and maintain contracts.
• Supervise security guards and housekeeping staff, enforce safety standards and emergency procedures.
• Review office purchase requests, control administrative expenses and keep proper procurement documentation.
• Organise meetings and internal events, handling logistics, equipment and refreshments.
• Ensure administrative procedures comply with company policies, implement 5S standards and support internal audits.
• Assign daily tasks to the administrative team and monitor performance.

Required profile

• Proven experience supervising office administration and facilities operations.
• Strong organizational and leadership abilities with attention to detail.
• Ability to manage multiple functions such as assets, vehicles and vendor contracts.
• Good communication skills for coordinating with internal teams and external suppliers.
• Commitment to maintaining safety, security and compliance standards.

Required skills