General Affairs Officer

About the role

The General Affairs Officer will support Sunrise Japan Hospital’s daily operations, ensuring smooth administrative, office, and internal communication processes. This role works closely with department heads, executives, and external partners to maintain compliance and efficiency in a fast‑paced healthcare environment.

Key responsibilities

• Manage schedules, appointments, and meetings for senior staff.
• Handle correspondence, emails, phone calls, and prepare reports, documents, and presentations.
• Perform general admin duties such as data entry, printing, scanning, and filing.
• Maintain accurate records of General Affairs matters and update managers on relevant legal and regulatory changes.
• Assist in drafting legal documents/contracts and monitor compliance with local regulations.
• Oversee office supplies, equipment, premises maintenance, and vendor relationships.
• Manage documents for council and license renewals.
• Serve as a communication link between General Affairs and other departments, relaying important information.
• Coordinate childcare services, dormitory tasks, stationery, staff training, workshops, overseas trips, and car rental arrangements.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 1 year of relevant administrative experience.
• High proficiency in English; Japanese language skills are a plus.
• Strong organizational abilities, self‑motivation, and capacity to work with minimal supervision.
• Ability to thrive in a fast‑paced, multi‑tasking environment and meet deadlines.
• Integrity, credibility, and commitment to the hospital’s mission.
• Comfort handling confidential financial information.

Required skills

• Advanced Microsoft Excel.
• Microsoft Word.
• Proficiency with the Microsoft Office suite (Email, PowerPoint, etc.).