Assistant Administrator

About the role

The Assistant Administrator will support the office manager in overseeing space planning, office relocations and day‑to‑day facility operations. This role ensures that the workplace remains functional, safe and pleasant for all employees by coordinating procurement, maintenance and vendor services.

Key responsibilities

• Assist the manager with space allocation and office relocation projects aligned with business objectives.
• Prepare quotations, process purchases and follow DDD’s transparent procurement procedures.
• Supervise internal cleaning staff, ensuring cleanliness, hygiene and tidiness across all office areas.
• Manage internal security guards to deliver professional patrol, parking and reception services.
• Control inventory of facility and safety equipment, including electrical tools, appliances and air‑conditioner spare parts.
• Monitor and verify the proper functioning of lighting, fans, fire extinguishers, air‑conditioning, CCTV and water purification systems, reporting status weekly.
• Initiate maintenance and repair requests for office equipment and coordinate furniture moves.
• Conduct weekly reviews to confirm that all equipment follows a preventative maintenance schedule.

Required profile

• Strong organizational abilities and attention to detail.
• Excellent communication skills for coordinating with cleaners, guards and external vendors.
• Ability to follow documented procedures and maintain accurate records.
• Proactive attitude toward identifying and resolving facility issues.

Required skills