Administration Officer – Building & Facility Management

About the role

The Administration Officer will oversee the day‑to‑day administration of the company’s buildings, facilities and office resources. This role ensures that records are accurate, assets are protected and the workplace runs smoothly.

Key responsibilities

• Manage and maintain company administrative records and documentation.
• Conduct regular inspections of buildings and facilities and monitor their condition.
• Safeguard company assets, office equipment and operational resources.
• Coordinate with suppliers, contractors and external service providers.
• Procure office supplies and keep inventory records up to date.
• Arrange and supervise maintenance, repairs and servicing of buildings, vehicles and equipment.
• Organise meetings, company events and other administrative activities.
• Ensure office operations comply with company policies and procedures.
• Support management with administrative tasks and special assignments.
• Identify operational improvements to boost workplace efficiency.

Required profile

• Bachelor’s degree in business administration, management or a related field.
• 1‑2 years of experience in administration or related functions.
• Strong communication, coordination and interpersonal abilities.
• Highly responsible, organized and able to work independently.
• Ability to work under pressure and manage multiple tasks.
• Valid driver’s licence is an advantage.
• Willingness to travel and perform duties outside the office when required.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook