Personal Assistant to Deputy CEO (Chinese Speaking)

About the role

The Deputy CEO's office is looking for a Personal Assistant fluent in spoken and written Chinese. The role provides seamless support to the Deputy CEO, covering diary management, arranging meetings and calls, preparing reports and documents, and planning detailed international and domestic travel itineraries. The position reports directly to the Deputy CEO's office.

Key responsibilities

• Schedule meetings, invite participants, order refreshments, book equipment and meeting rooms, prepare and distribute agendas, take minutes and greet visitors.
• Support both regular meetings scheduled well in advance and ad hoc requests, ensuring they run smoothly and meet the Deputy CEO's expectations.
• Help prepare the Deputy CEO for board committee meetings and other formal meetings.
• Organize and facilitate guest arrangements, manage document submissions for approval, and arrange meetings, company visits, lunches and dinners with guests.
• Manage travel itineraries, including air tickets, hotel bookings, car rentals, budget planning, trip schedules and expense clearance.
• Handle company and personal confidential data (soft and hard copies).
• Deliver messages from top management to others and follow up on responses.
• Supervise the PA team on a day-to-day basis.

Required profile

• Bachelor's degree in Business or Administration.
• At least 4 years of secretarial experience supporting top management in a large, culturally diverse company.
• Fluent spoken and written Chinese, able to present confidently.
• Able to travel on business and personal trips and to work flexible hours.
• Overseas work experience is an advantage.

Required skills

• Good communication and interpersonal skills, and strong leadership abilities.
• Familiarity with personnel laws and regulations.
• Strong planning and problem-solving skills, and the ability to work in a multicultural environment.

To apply, send your CV and application through the company's careers channel; applications remain open until the position is filled.