Provincial Project Assistant

About the role

The Provincial Project Assistant supports the provincial office of the USAID‑funded Cambodia Inclusive Primary Education Activity (IPEA). The role ensures smooth day‑to‑day operations, manages procurement and office logistics, and assists with finance and security tasks.

Key responsibilities

• Maintain an efficient filing system for all project documents.
• Oversee office management, hygiene standards, and asset upkeep.
• Handle incoming and outgoing communications, including shipping and courier coordination.
• Manage office supplies, kitchen and workshop inventories, and ensure equipment is in good condition.
• Lead security guards and cleaners, ensuring disciplined service.
• Monitor and track use of project motorbikes and support safety check‑lists.
• Organise logistics for meetings and workshops: prepare materials, arrange travel and accommodation, process cash advances, and distribute participant payments.
• Collect and encode data for reports, including attendance records.
• Calculate monthly cash needs, process small payments (<$100), and ensure all expenditures follow procurement policy and GL coding rules.

Required profile

• Strong administrative background with experience in office and inventory management.
• Familiarity with procurement procedures and basic finance/budget tracking.
• Ability to coordinate security and safety activities.
• Attention to detail and ability to maintain accurate records.

Required skills

• Microsoft Excel (expense tracking, spreadsheets).
• Office administration and filing systems.
• Procurement policy compliance.
• Budget and cash‑flow management.
• Inventory control.

What we offer

• Opportunity to work on a high‑impact USAID education project.
• Professional development in international development and project administration.