Provincial Assistant – USAID Cambodia IPEA Project

About the role

The Provincial Assistant will support the provincial office of the USAID‑funded Cambodia Inclusive Primary Education Activity (IPEA) project. The role involves day‑to‑day operational support, procurement, office management, inventory control, and assistance with safety and security activities.

Key responsibilities

• Maintain an efficient filing system for all project documents.
• Manage office space, assets, and hygiene standards, including supervision of security guards and cleaners.
• Handle incoming and outgoing communications, shipping, and courier coordination.
• Oversee office supplies, kitchen and workshop materials, and ensure they are stocked and in good condition.
• Prepare letters, correspondences, and support the production of training materials for meetings and workshops.
• Coordinate logistical arrangements for workshops, including travel, accommodation, cash advances, attendance tracking, and participant payments.
• Assist the Provincial Coordinator with data collection for reports and with monthly cash‑needs calculations.
• Ensure procurement activities comply with RTI’s policy and Cambodian tax regulations, correctly applying GL and charge codes.
• Process small payments (< $100) to suppliers and maintain operation‑advance records in Excel.

Required profile

• Strong organizational skills with attention to detail.
• Ability to manage multiple administrative tasks simultaneously.
• Basic understanding of procurement and finance procedures.
• Good communication skills for internal and external coordination.
• Proactive attitude toward office safety and security matters.

Required skills

• Microsoft Excel for tracking expenses and advances.