Administration Officer

About the role

The Administration Officer supports the day-to-day administrative operations of the organisation and ensures the smooth coordination of office, facilities, and compliance functions. The role is responsible for maintaining efficient and effective office operations, implementing and maintaining the Administrative Guide, and supporting cost control, workplace safety, and compliance across all administrative areas.

Key responsibilities

• Manage day-to-day administration, office logistics, procurement, and supplies at HQ.
• Implement the Administrative Guide and standardise administrative procedures across subsidiaries.
• Oversee facilities, housekeeping, maintenance, utilities, and vendor coordination to ensure a safe and efficient workplace.
• Monitor administrative budgets, expenses, purchase requests, and payment documentation to support cost control.
• Ensure compliance with health, safety, fire, licensing, and other administrative requirements.
• Coordinate company events, meetings, visitor arrangements, and general office activities.
• Prepare monthly reports on administrative costs, operational efficiency, and facility performance.
• Liaise with internal departments and subsidiary teams, providing administrative support to HR and ESG functions.

Required profile

• Bachelor’s degree or diploma in Business Administration, Management, or a related field.
• Minimum 3 years of experience in office administration, facilities management, or a related role.
• Knowledge of facility maintenance coordination, procurement, purchasing systems, and office management.

Required skills

• Microsoft Office
• ERP systems
• Office‑EZI (advantage)