Senior Officer, Administration

About the role

The Senior Officer, Administration ensures the smooth operation of daily office functions, overseeing facilities, assets, vendor relationships and budgeting. This role supports staff by managing logistics, documentation and compliance while maintaining a safe and efficient workplace.

Key responsibilities

• Coordinate day‑to‑day office administration, including supplies, inventory control and facility maintenance.
• Maintain records of company assets, conduct periodic audits and manage repair, replacement and vendor interactions.
• Source, negotiate and monitor suppliers, oversee contracts, service agreements and renewal schedules.
• Assist in preparing and tracking administration budgets, verify expenses and produce monthly cost reports.
• Ensure proper documentation, compliance with internal policies and support audit requirements.
• Organise employee travel, accommodation, meeting logistics and office events.
• Supervise administrative assistants, drivers, janitorial staff and monitor performance.

Required profile

• Bachelor’s degree in Business Administration, Management, Public Administration or related field.
• 3–5 years of experience in office administration, facilities or vendor management.
• Experience supervising support staff is preferred.
• Ability to work under pressure, manage multiple priorities and demonstrate professionalism and integrity.
• Fluent written and spoken English.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).