Procurement and Operations Support Officer

About the role

The Procurement and Operations Support Officer provides essential administrative, operational, and procurement assistance to the program team. Reporting to the Finance and Operations Manager, the officer leads procurement activities for the STRIDES project while ensuring compliance with internal policies and government regulations.

Key responsibilities

• Lead end‑to‑end procurement processes, from requisition planning to invoice verification.
• Analyze quotations, conduct price comparisons, and recommend suppliers.
• Develop bid specifications and maintain purchasing files, price lists, and procedures.
• Coordinate deliveries, resolve shortages, and communicate with suppliers.
• Serve as primary administrative contact, manage daily office operations, and maintain inventory records.
• Handle vehicle requests, logbook tracking, and rental arrangements.
• Organise meetings, conferences, and off‑site events, including logistics and documentation.
• Manage mail, courier services, and postage accounts.

Required profile

• Strong knowledge of procurement standards, policies, and procedures.
• Excellent oral and written communication skills.
• Detail‑oriented, well‑organized, and capable of independent work.
• Ability to analyse data, identify errors, and prepare clear reports.

Required skills

• Proficient use of Microsoft Office.
• Experience with online procurement platforms.