Site Administration Staff – Project Support

About the role

The Project Site Administration Staff provides essential administrative support to ensure smooth operations at construction sites. Working closely with the Project Manager and Site Manager, this role handles documentation, logistics, and communication between the site and head office.

Key responsibilities

• Control petty cash for office supplies and daily site operations.
• Maintain and organize project records, files, correspondence, drawings, permits, contracts, and other documentation.
• Support employee attendance, leave, overtime tracking, and maintain records of subcontractors, workers, and visitors.
• Prepare purchase requisitions and coordinate procurement of materials, supplies, and equipment.
• Monitor site inventory, office supplies, and administrative assets.
• Assist in processing invoices, payment requests, and expense claims.
• Coordinate meetings, site visits, accommodations, transportation, and other logistics.
• Facilitate communication between project teams, contractors, suppliers, and head office.
• Ensure compliance with company policies, project procedures, and administrative requirements.
• Provide administrative support to safety, HR, procurement, and project teams as needed.

Required profile

• Understanding of labor law.
• Proven experience in an administrative or clerical role.
• Strong organizational, time‑management and multitasking abilities.
• Excellent written and verbal communication skills.
• Discretion with confidential information and ability to work independently.
• Good interpersonal and negotiation skills, with problem‑analysis capability.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook