Procurement Officer

About the role

ICS International School is looking for a responsible and detail-oriented Procurement Officer to support the timely and cost-effective purchasing of goods and services for school operations. The role covers supplier sourcing, quotation collection, purchase processing, delivery follow-up and procurement documentation, in line with the school's procurement procedures and approval requirements.

Key responsibilities

• Process approved purchase requests and coordinate the timely procurement of goods and services.
• Source potential suppliers, obtain quotations and collect product and pricing information.
• Prepare quotation comparisons and procurement documents for review by the Procurement Supervisor.
• Clarify specifications, quantities, delivery requirements and timelines with requestors.
• Prepare purchase orders and other procurement documents according to approved procedures.
• Follow up with suppliers on orders, delivery schedules, product availability and required documentation.
• Maintain accurate records of purchase requests, quotations, purchase orders, deliveries, contracts and suppliers.
• Support supplier evaluations, market research, price comparisons and cost-saving initiatives.
• Report purchasing delays, quality concerns, price changes and supplier issues to the Procurement Supervisor.
• Ensure compliance with school policies, approval processes and confidentiality requirements.

Required profile

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Logistics, Finance, Accounting or a related field.
• Minimum 2-4 years of experience in procurement, purchasing, sourcing, supply chain or vendor coordination.
• Good command of spoken and written Khmer and English.

Required skills

• Understanding of procurement processes, quotation comparison, purchase orders and supplier coordination.
• Strong organizational, analytical, negotiation, communication and follow-up skills.
• Attention to detail, integrity, confidentiality and professional conduct.