Assistant to Maintenance Manager

About the role

The Assistant to the Maintenance Manager supports the procurement and logistics functions that keep the maintenance department running smoothly. You will work closely with suppliers, internal teams, and customs agents to ensure timely delivery of goods and services.

Key responsibilities

• Assist in market research for new sources of goods and services.
• Review specifications, delivery conditions, and payment terms.
• Obtain supplier quotes, prepare quote analyses, and secure management approval.
• Maintain regular contact with suppliers to track deliveries and service performance.
• Update and maintain supplier, price, and contact databases.
• Resolve issues such as defective goods, damages, and returns.
• Issue quotations, purchase orders, and service contracts for departmental approval.
• Coordinate with transport agents and customs to manage shipments and ensure timely clearance.
• Maintain accurate records, reports, and documentation in line with retention schedules.

Required profile

• Bachelor’s degree in Accounting, Marketing, or a related field.
• 3‑5 years of experience in procurement, shipment, and customs clearance, preferably with Cambodian customs and transport agents.
• Familiarity with procurement processes in the power, energy, or infrastructure sectors is an asset.
• Up‑to‑date knowledge of Cambodian customs, tax provisions, and technical procurement standards.
• Strong teamwork ability in a multicultural environment and ability to meet strict deadlines.
• Negotiation and analytical capabilities.
• Knowledge of mechanical and electrical engineering concepts is a plus.

Required skills