Assistant to Maintenance Manager

About the role

The Assistant to the Maintenance Manager will support procurement, supplier coordination and customs clearance activities for the organization’s maintenance operations. This full‑time position works closely with internal departments, suppliers and logistics partners to ensure timely delivery of goods and services.

Key responsibilities

• Assist in identifying new market sources for goods and services and reviewing specifications, delivery conditions and payment terms.
• Obtain supplier quotations based on approved purchase requests and prepare quote analyses for management approval.
• Maintain regular contact with suppliers to confirm delivery schedules and service execution in line with purchase orders and contracts.
• Update and maintain supplier databases, including pricing, contact details and product information.
• Coordinate with transport agents and customs authorities to manage shipment and customs clearance, ensuring timely processing.
• Handle issue resolution such as defective goods, damages, returns and other supplier‑related problems.
• Track work status, issue quotations, purchase orders and contracts for departmental approval.
• Maintain accurate records, reports and documentation in accordance with retention policies.

Required profile

• Bachelor’s degree in Accounting, Marketing or a related field.
• 3–5 years of experience in procurement, shipment handling and customs clearance, preferably with Cambodian customs and transport agents.
• Familiarity with procurement processes in the power, energy or infrastructure sectors is an asset.
• Up‑to‑date knowledge of Cambodian customs, tax regulations and procurement best practices.
• Strong teamwork abilities in a multicultural environment and ability to meet strict deadlines.

Required skills