Business Support Assistant

About the role

The World Food Programme (WFP) is hiring a Business Support Assistant in Phnom Penh, Cambodia, on a one-year service contract (no expectation of extension after project tasks). The role sits under the direct supervision of the Senior Finance Associate in the Support Services Unit and provides business and administrative support across programmes, focusing on partnership documentation, procurement coordination and donor reporting.

Key responsibilities

• Support the preparation, review and finalization of Partnership Agreements and Field Level Agreements, ensuring they meet WFP rules, donor requirements and internal procedures, and track timelines, deliverables and clearance processes.
• Support procurement processes, including requests, purchase orders, deliveries, invoices and payment follow-up, and maintain accurate financial, procurement and administrative records.
• Liaise with Finance, Logistics and other teams on pending transactions, and support financial checks, reconciliations and audit documentation.
• Track partner financial and narrative reports, consolidate partner submissions and support reports, briefs and management updates; maintain files and flag missing or overdue items.
• Organize workshops, missions and coordination meetings, maintain filing systems and provide day-to-day administrative support to the programme team.
• Help consolidate the initial draft of the joint unit workplan and monitor deliverables.
• Collaborate with communication focal points to support events such as donor and government field visits, coordinating with the Area Office on logistics.

Required profile

• Minimum of five years of relevant experience in administration, procurement, managing partners or related operational functions.
• Experience with field operations, reporting, programme management and monitoring and evaluation.
• Experience working with external stakeholders at national and sub-national levels.
• Experience in budget monitoring, data analysis and preparing management reports.
• Secondary school education; a post-secondary certificate in the related field is desirable.
• Fluency in spoken and written English.

Required skills

• Use of computers, including Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of UN rules, procedures and regulations is an asset.

Applications are submitted only through the online recruiting system, with a CV and cover letter; the deadline is 26 November 2026.