Admin & Legal Supervisor

About the role

The Admin & Legal Supervisor ensures that all administrative and legal documents, contracts, licences and corporate records are accurate, complete and processed on time. This role supports the Deputy Admin & Legal Manager in maintaining compliance and streamlining front‑office operations across KOI Thé’s locations.

Key responsibilities

• Monitor daily and weekly task progress using approved trackers to achieve at least 90% on‑time completion.
• Review first drafts of contracts, letters, checklists, forms, registers, meeting records and outlet‑related documents for accuracy, format, facts, attachments and approval status.
• Track licence, lease, contract and compliance deadlines, escalating renewals at least 30 days in advance.
• Identify and correct incomplete documents, missing approvals, filing errors and weak supporting evidence before submission.
• Drive departments to provide required documents, facts and approvals to avoid delays.
• Maintain document‑control discipline, including file naming, location, version history and final signed records.
• Prepare weekly or monthly status updates on completed work, overdue matters, risk points and corrective actions.
• Support front‑office service standards by monitoring receptionist performance and addressing confidentiality risks.
• Assist in operating the department’s task and document management system, ensuring traceability and timely completion.
• Perform other related tasks as assigned.

Required profile

• Bachelor’s degree in Law, Business Administration, Management, Public Administration or a related field.
• Minimum of 2 years experience in administration, legal support, compliance, contract coordination or corporate documentation.
• Good understanding of contracts, licences and related legal documentation.

Required skills