Purchasing Supervisor

Key responsibilities

• Vendor Management: Identify, evaluate, and onboard qualified suppliers aligned with brand standards; develop and maintain long‑term relationships; conduct regular performance evaluations (quality, cost, delivery, reliability); negotiate contracts, pricing and SLAs; ensure compliance with legal, ethical and procurement policies; establish alternative sources to reduce dependency risk.
• Cost Optimization: Analyze purchasing trends to find cost‑saving opportunities; lead price negotiations to achieve best value without compromising quality; implement strategic sourcing and bulk purchasing initiatives; monitor and control procurement budgets in line with financial targets; collaborate with finance and operations to reduce total cost of ownership; continuously benchmark market prices.
• Inventory Control: Ensure optimal inventory levels to support sales and after‑sales operations; coordinate closely with warehouse and sales teams on demand planning; monitor stock turnover and minimize slow‑moving or obsolete inventory; implement reorder point systems and safety stock controls; conduct periodic stock audits and maintain data accuracy; align procurement plans with seasonal demand and promotions.
• Team Leadership: Supervise and guide procurement staff to meet departmental KPIs; set clear performance objectives and conduct regular reviews; develop team capabilities through coaching, training and mentoring; foster a culture of accountability, discipline and continuous improvement; ensure efficient task delegation and workflow; promote cross‑functional collaboration.
• Quality Assurance: Ensure all purchased items meet premium quality standards; work with technical and after‑sales teams to define specifications; conduct supplier quality audits and enforce corrective actions; monitor defect rates and supplier quality performance; ensure compliance with international and local quality standards; implement quality control checkpoints in procurement processes.
• Order Processing: Oversee the full procurement cycle from requisition to delivery; review and approve purchase orders in compliance with company policy; ensure timely processing and follow‑up of all requests; coordinate logistics and delivery schedules with suppliers and warehouse; maintain accurate procurement records and documentation; keep ERP/system data updated.
• Risk Management: Identify procurement risks such as supply disruption, price volatility and compliance issues; develop contingency plans and alternative sourcing strategies; monitor market conditions and adjust strategies proactively; ensure compliance with contracts, policies and legal regulations; implement internal controls to prevent fraud, errors and inefficiencies; conduct regular risk assessments and report to management.