Administration and Operations Consultant

About the role

Palladium is recruiting an Administration and Operations Manager (consultant) based in Cambodia for the ChildSAFE Cambodia project, a U.S. Department of State-funded initiative led by Catholic Relief Services that strengthens child protection systems. The consultant manages day-to-day administration, operations, procurement, logistics, contracting, payment, accounting documentation and budget tracking, working under the direction of the ChildSAFE Country Team Lead and with guidance from the HQ Operations Manager and Project Director.

Key responsibilities

• Coordinate domestic travel for project personnel and consultants, including itineraries, quotations, hotel, car and flight reservations and supporting documentation.
• Organize meetings, workshops and consultations, including venues, participant communications, materials, catering, local transport, attendance records and payments with signed acknowledgments.
• Draft routine correspondence, meeting agendas, minutes, administrative forms and other documents in Khmer or English, and contribute to calendars, schedules, contact lists and trackers.
• Prepare consultant, vendor and service provider documentation using Palladium templates, including scopes of work, quotations, purchase orders, agreements, invoices and closeout documents.
• Support competitive procurement by requesting quotations, documenting communications and keeping a clear audit trail; refer contractual issues to the HQ Operations Manager.
• Review invoices, receipts, timesheets and expense claims for accuracy and completeness before submission.
• Maintain activity budgets, spending trackers, commitments logs and simple forecasts, and track the status of contracts, procurements, invoices, payments and advances.
• Keep project files orderly on the shared Teams drive and escalate questions or exceptions to the Country Team Lead and HQ Operations Manager.

The consultant does not commit funds, sign contracts, approve expenditures or have access to internal systems or delegation of authority; the title reflects the scope of functions managed, not staff supervision.