Assistant to Maintenance Manager

About the role

The Assistant to the Maintenance Manager supports procurement, supplier management and customs activities for the maintenance department. You will work closely with internal teams and external partners to ensure timely delivery of goods and services.

Key responsibilities

• Explore new market sources for goods and services and review specifications, delivery conditions and payment terms.
• Obtain supplier quotes based on approved purchase requests and prepare quote analyses for management approval.
• Maintain regular contact with suppliers to guarantee on‑time delivery and service execution in line with purchase orders and contracts.
• Update and maintain supplier and price databases, including contact details and source information.
• Resolve issues such as defective goods, damages or returns and communicate status updates to requestors.
• Issue quotations, purchase orders and service contracts for departmental approval.
• Coordinate with transport agents and customs authorities to manage shipment and customs clearance, ensuring timely processing.
• Maintain accurate records, reports and documentation according to retention schedules.

Required profile

• Bachelor’s degree in Accounting, Marketing or a related field.
• 3–5 years of experience in procurement, shipment management and customs clearance, preferably with Cambodian customs and transport agents.
• Familiarity with procurement practices in the power, energy or infrastructure sectors is an asset.
• Strong knowledge of Cambodian customs and tax regulations.
• Excellent teamwork abilities in a multicultural environment and ability to meet strict deadlines.
• Negotiation and analytical capabilities.
• English proficiency, both spoken and written.

Required skills

• Procurement
• Shipment management
• Customs clearance
• Quote analysis
• Purchase order and contract issuance
• Supplier and price database management